Manage accounting processes with ease and efficiency.

Keep your records clean and up to date, so you can save money, make better decisions, and focus on your vision.

Manage accounting processes with ease and efficiency.

Keep your records clean and up to date, so you can save money, make better decisions, and focus on your vision

Support designed for changemakers and entrepreneurs

Optinum’s expert services ensure your bookkeeping and accounting systems are compliant, precise and actionable, helping you to save money, make informed decisions, and set effective goals for the success of your organization.

We are mission-driven entrepreneurs who understand and cater to your unique journey and challenges.

Tailored solutions

Our accounting and bookkeeping packages are customized to fit your unique business model and needs. We work closely with you to manage a process that ensures compliance and provides valuable insights into your KPIs, profitability and sustainability.

Specialized expertise

We are qualified CPAs who specialize in serving non-profits, charities, mission-driven businesses and innovative startups. Our expertise includes grant fund management, R&D reporting, sales growth analysis, and financials for investor presentations.

Our comprehensive bookkeeping and accounting support includes:

Bookkeeping services

Recording all activities in the accounting system
Chart of accounts and trial balance management
Bank and credit card reconciliations
Payroll processing, remittances and T4s
HST/GST returns and rebate fillings
Inventory and fixed assets management
Tracking by segment/project
Sales and Accounts receivable management
Payables and payment processing
Loan and shareholders’ equity schedules
E-Commerce and third-party software integration
Supporting operations for smooth reporting and analysis

Accounting/Controller services

Streamlined onboarding process
Periodic Balance Sheet, Profit and Loss, and custom reports
Annual T2 income tax filings and financial statements
SR&ED and co-op tax credit claims
Tax planning and minimization
CRA compliance and account representation
Notice to reader and compilation engagements
Support for audit and review engagements
Financial policies creation and implementation
Budget creation and variance analysis
Fund management for projects and grant awards
Setting and tracking KPIs for management and key stakeholders

As an integral part of your team, we collaborate with you on:

Precise Financial Management: Monthly /quarterly reconciliation to keep your finances accurate and up-to-date.
Tax Compliance: Avoiding fees and penalties with thorough adherence to tax regulations.
Optimal Resource Utilization: Effective management of daily cash balances, funding sources, and tax planning to maximize financial efficiency.
Strategic Insights: Valuable information that empowers you to lead and make decisions for business growth and efficiency

Looking to bring these processes and efficiencies in house? We also design or upgrade accounting solutions, implement easy, clear routines and train your team to manage it all.

Schedule your free consultation today to learn more about how this process can support your operations.

Our valued clients

Accelerate Her Future is a career accelerator providing tailored programs for self-identifying BIWOC to launch their careers in business and STEM while building networks of solidarity, allyship and action. We have been working with Optinum since February 2021 on financial management, impact reporting, and accounting systems management. Zahra and her team have helped us develop our financial management competencies, establish financial KPI’s and reports, and create efficient technology enabled processes for our day-to-day accounting needs. Zahra is responsive to our questions and a strategic advisor whose contributions have helped us replace overwhelm with confidence, enhanced our financial knowledge and internal capacity, enabled us to make more informed decisions, and established processes that have created greater efficiencies.

How we work

Efficient workflow

We design accounting processes tailored to your organization’s needs, ensuring seamless integration with your systems. We make it easy to collect and analyze data for audits, financial analysis, and impact reporting. Our expertise ensures smooth software operation and efficient financial management, giving you more time to focus on core operations.

Focus on goals and vision

We provide organized accounting systems and financial analysis to support strategic decisions. From stakeholder reporting to profitability reviews, we make financials easy for CEOs and executives to understand. We also offer integrated CFO support, combined with bookkeeping and accounting, to ensure your business is set up for success.

Communication

Gain access to a dedicated manager for your files and an onboarding process that identifies your business needs and evaluates your current accounting system. We work as part of your team, offering regular or ad hoc meetings to support your goals.

Frequently asked questions

What software do you work with?

We use a variety of software depending on clients’ existing work and needs.

Our experience with software includes QuickBooks, Wave, Zero, Zoho, FreshBooks and more.

We also work with finance and reporting for online store apps, such as Shopify, and a variety of software for expense tracking and financial reporting.

We work with new clients to ensure they have a set of technology tools in place and being effectively to best suit their needs.

Q: Can I customize the services I receive based on my business needs?

A: Absolutely. We understand that every business is unique, so we offer customizable service packages tailored to your specific requirements and budget. This page reflects the most common services needed by clients like you to help plan your journey.

Q: What if my books are not up-to-date?

A: No problem. Our onboarding process includes a review of the existing accounting records and processes. We check for completeness and provide support to fill any gaps in the periodic accounting processes.

Q: What sets your services apart from traditional accounting firms?

A: We specialize in serving mission-driven organizations, such as non-profits, charities, and social enterprises, and innovative small businesses. Our expertise in these areas allows us to tailor our services to meet the unique needs of mission-driven organizations and growing businesses.

Q: How do your services improve financial decision-making?

A: Our services provide real-time financial insights, strategic analysis, and expert guidance to support informed decision-making. We help you understand your financial position, evaluate options, and develop strategies to achieve your business goals.

If you are looking for more analytical and strategic support, we also offer fractional CFO services and coaching to support your success.

Can you help with problems with the CRA?

Yes! For most of our clients we are the designated CRA representatives. We help to resolve issues with penalties, fines missed filings and coaching you to understand exceptional queries from the CRA. We help clients understand how their relationship with the CRA works.

How do I submit my receipts and data to you?

We are a cloud-based remote service firm supporting clients across Canada. During the onboarding phase, we will work together to create a plan for receipt submission that is easy for you to maintain while maintaining the efficiency and security needed for the accounting process.

How much do these services cost?

You can book a free call with a member of our team to review the scope of work you need and your budget.

Many of our clients prefer our fixed monthly service subscription packages to for dedicated process support.

Manage accounting processes with ease and efficiency.

Manage accounting processes with ease and efficiency.

Support designed for changemakers and entrepreneurs

Our comprehensive bookkeeping and accounting support includes:

Our valued clients

How we work

Efficient workflow

Focus on goals and vision

Communication

Frequently asked questions

Take control of your finances and support your vision with expert accounting services. Schedule your free consultation.

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